SharePoint is a web-based platform developed by Microsoft.

  • collaborate, manage and share information and documents among team members
  • access information from any location with an internet connection. 
  • SharePoint is typically used as an intranet, document management system, collaboration platform, and workflow automation tool.

SharePoint provides a range of features:

  • lists
  • document libraries
  • calendars
  • discussion boards
  • surveys
  • task lists

It also allows users to create and publish web pages, blogs, and wikis. 

SharePoint can be integrated with other Microsoft products such as Office 365, Exchange, and Teams, as well as third-party tools and services. 

SharePoint can be deployed on-premises, in the cloud, or as a hybrid solution that combines both.

SharePoint Lists

SharePoint lists provide a flexible and customizable platform for storing and working with data.

List is a collection of data that is organized in rows and columns, much like a spreadsheet.

For example, you can manage below things with lists
  • tracking project tasks
  • managing customer information
  • maintaining an inventory of assets


How to create SharePoint lists

  1. Go to your SharePoint site and click on the "Settings" gear icon in the top right corner.
  2. Select "Add an app" from the menu.
  3. Find the "Custom List" app and click on it.
  4. Give your list a name and click "Create".

Key features of SharePoint lists

  1. Customizable columns: SharePoint lists allow you to create columns that are tailored to your specific needs. You can choose from a range of data types, such as text, number, date, and choice, and set custom properties for each column, such as validation rules and default values.

  2. Views: SharePoint lists can be viewed in a variety of ways, such as a standard list view, a calendar view, or a Gantt chart view. Views can be customized to display specific columns, sort and filter data, and group items based on certain criteria.

  3. Permissions: SharePoint lists allow you to set permissions at the item, folder, and list level, giving you granular control over who can access and edit your data.

  4. Integration: SharePoint lists can be integrated with other SharePoint features, such as workflows, forms, and dashboards, as well as third-party tools and services, such as Power BI and Microsoft Flow.


Document Library

SharePoint Document Library is a feature of SharePoint that allows you to store, organize, and share documents within your organization. 

Document libraries are web-based repositories that can be accessed from anywhere with an internet connection, making it easy for team members to collaborate on documents and share information.

How to create SharePoint libraries

  1. Go to your SharePoint site and click on the "Settings" gear icon in the top right corner.
  2. Select "Add an app" from the menu.
  3. Find the "Document Library" app and click on it.
  4. Give your document library a name and click "Create".

Key Features of SharePoint Document Library

  1. Custom Metadata: You can create custom metadata columns to help categorize your documents. For example, you can create columns for author, date, department, and project.

  2. Version Control: SharePoint allows you to track and manage changes to your documents using version control. You can keep a record of all changes made to a document, and revert to previous versions if needed.

  3. Check-in/Check-out: SharePoint allows you to check out a document for editing, preventing other team members from making changes to the same document at the same time.

  4. Integration: SharePoint Document Library can be integrated with other SharePoint features, such as workflows, forms, and dashboards, as well as third-party tools and services, such as Microsoft Teams and OneDrive for Business.